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District Board Meeting

April 8 @ 7:30 am - 9:30 am

Information for April 8th Board Meeting. 7:30 AM

From: Larry Ojua, Executive Director

Because of the issues associated with the COVID-19 pandemic, and related restrictions on travel and group gatherings, the Yamhill Soil and Water Conservation District (district) is instituting several changes for its upcoming meeting scheduled for 7:30 AM on April 8, 2020.
The changes outlined below are being implemented to protect public safety and to comply with Oregon Governor Kate Brown’s Executive Oregon to limit travel and maintain social distancing.

Location and Access

The board meeting on April 8, will be held in the Miller Woods Conference Room, located at 15580 NW Orchard View Rd, McMinnville. Miller Woods is currently closed to the public. However, the entry gate to Miller Woods will be opened for access to the meeting on Wednesday, April 8, for those needing to physically attend the meeting.

Options for Remote Participation

The district is providing an option for remote participation and encouraging people to listen and participate by conference call. This option complies with Oregon Public Meeting and Records Law requirements, by allowing the public to hear the discussion and deliberation of district business.

Instruction for the Conference Call

Call-in number: 1-888-844-9904 When prompted, enter Access Code: 3963676 then #

Once connected to the call, meeting attendees will be able to hear others on the line and communicate by telephone. When using the conference call method, please use MUTE on your phone, unless you are speaking. This will eliminate the potential for excess background noise.

Meeting Facilitation

The board chair will be facilitating the meeting from the Miller Woods Conference Room. The chair will instruct those talking on the phone to identify themselves and follow the district’s normal meeting rules and procedures.

For board members or others involved in agenda items, please present information or motions clearly so district staff can accurately record the appropriate information for the minutes.

Scope of Agenda

The board is limiting the agenda to essential business items that are needed for operations and to fulfil its legal requirements. The agenda will be focused primarily on topics that need board action. Updates and discussion on projects or district activities that do not require board action will be limited or postponed to a future meeting.

Conservation Partners Reports/Updates

The district typically provides an opportunity for conservation partner updates. To save time and limit the need for verbal updates, the district suggests conservation partners submit written reports to the district. If conservation partners need time for a short verbal update, the chair requests brevity. Written reports may be emailed to julie@yamhillswcd.org

Public Comment

As with all board meetings, there will be opportunity for public comment. Public comment is typically limited to five minutes, unless the chair provides an extension of time. As a reminder, public comment may be submitted in writing. This option allows members of the public to provide comments to the extent desired, without a five-minute limitation. Written comments also allow individuals to provide public comment without attending the meeting in
person.

Attendance and Social Distancing at the Meeting

If you need to attend the board meeting in person, please be prepared to follow state guidelines for social distancing (a distance of six feet). If individuals are sick or have been exposed to others who are sick, do not attend the meeting in person – use the conference call option.

Summary

Thank you for considering the use of the conference call option for the April 8 meeting to help the district ensure public safety. If you have question about the meeting or the conference call option, please contact me at least 24 hours in advance of the meeting at 503-376-7609.

Please stay safe and healthy.

Details

Date:
April 8
Time:
7:30 am - 9:30 am
Event Category:

Venue

Miller Woods Conference Room
15580 Orchard View Road
McMinnville, Oregon 97128
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